Passport & Consular Services

What Should an Appeal Letter Contain?

An appeal letter for a Schengen visa refusal should contain the following information:

Applicant’s Details: Include your full name, date of birth, passport number, and contact information.

Application Reference Number: Mention the reference number provided in the visa refusal letter.

Date of Rejection: State the date you received the visa refusal letter.

Rejection Reasons: Clearly state the reasons mentioned in the refusal letter for the visa denial.

Introduction: Begin the letter by expressing your disappointment and acknowledging the visa refusal.

Explanation and Supporting Evidence: Provide a detailed explanation for each reason given for the visa refusal. Address each point individually and present any additional documents or evidence that can support your case and demonstrate your eligibility for the visa. This may include flight reservations, hotel bookings, travel itineraries, invitation letters, employment letters, financial statements, or any other relevant documents.

Rebuttal of Concerns: If there were any concerns raised by the embassy or consulate, address them specifically and provide a clear and logical response. Explain why those concerns may not be valid or offer further clarification to alleviate any doubts.

Request for Reconsideration: Clearly state your request for reconsideration of the visa application and emphasize your genuine intentions, strong ties to your home country, and willingness to comply with all visa requirements.

Polite and Professional Tone: Maintain a polite and professional tone throughout the letter, avoiding any confrontational or emotional language.

Contact Information: Provide your contact information once again, including your phone number and email address, so that the embassy or consulate can easily reach you if needed.

Closing: End the letter with a polite closing, such as “Yours faithfully” or “Yours sincerely,” followed by your full name and signature.

Remember to adhere to any specific guidelines or instructions provided by the embassy or consulate regarding the format and submission of the appeal letter. It is essential to provide a well-structured, concise, and persuasive letter to increase your chances of a successful appeal.

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