Passport & Consular Services

How to Write an Appeal Letter for Schengen Visa Rejection

Writing an appeal letter for a Schengen visa rejection requires a clear and concise presentation of your case, emphasizing any relevant information or evidence that could potentially overturn the decision. Here is a step-by-step guide on how to write an effective appeal letter:

Header: Begin with your name, address, contact information, and the date.

Embassy/Consulate Details: Address the letter to the specific embassy or consulate that denied your visa application. Include their full address and contact information.

Subject: Clearly state the subject of the letter, such as “Appeal for Schengen Visa Rejection – Application Reference Number.”

Opening Paragraph: Start by expressing your disappointment and acknowledging the rejection of your visa application. Mention the date of the rejection letter and the reasons provided for the refusal.

Explanation of Reasons: In subsequent paragraphs, address each reason for the rejection individually. Provide a clear and detailed explanation or clarification for each point. Present any additional supporting documents or evidence that can help refute the reasons for rejection.

Supporting Evidence: Attach any relevant documents that support your appeal. This can include flight reservations, hotel bookings, travel itineraries, invitation letters, employment letters, bank statements, or any other evidence that strengthens your case and demonstrates your genuine intentions.

Rebuttal of Concerns: Address any concerns raised by the embassy or consulate and explain why they may not be valid or relevant in your case. Provide a clear and logical response to each concern, backed by evidence or explanation.

Conclusion: Summarize your main points and reiterate your request for reconsideration. Express your willingness to provide any additional information or attend an interview, if required.

Sign-Off: Close the letter with a professional closing, such as “Yours sincerely,” followed by your full name and signature.

Ensure that your letter is well-organized, concise, and polite in tone. Stick to the facts and avoid emotional language or unnecessary details. Follow any specific guidelines or instructions provided by the embassy or consulate regarding the format and submission of the appeal letter.

It’s recommended to keep a copy of the letter for your records and consider sending it via registered mail or courier to ensure proper delivery and tracking.

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